The document provides instructions for setting up meetings with elected officials, including contacting their offices to schedule appointments on June 30th to discuss federal health care policy, being flexible on timing, and leaving enough time between meetings due to travel between office buildings; it also notes resources for finding contact information for officials and a sample meeting request letter.

1. 2010 Guide to Scheduling and Making Meetings
with Offices of Elected Officials
The National Council hopes you will make four visits on Wednesday, June 30, 2010: one to each of your Senators and one to
your district’s Representative in the House and, when applicable, one to your governor’s Washington, D.C., office. The National
Council also might ask you to participate in a targeted visit to a member of Congress who sits on a committee of strategic
importance to our legislative goals. For information on what to expect from your Hill visits, tips on how to prepare and make the
most of your visits, please refer to pages 10-13 of the National Council’s Public Policy Guide and a National Council resource on
tips for successful hill visits and managing questions & reactions.
How to Contact Your Elected Officials
To find contact information for your members of Congress, go to: http://capwiz.com/thenationalcouncil/home/. To determine whether
your governor has a Washington, D.C., office and find contact information, go to http://www.sso.org/affiliates.htm.
Setting Up Your Appointments
1.) Contact the offices of your Senators, Representatives, and Governors to arrange your meetings for Wednesday, June 30, 2010.
2.) When calling: identify yourself, including the name of the organization you represent and where you are located. In the case of
congressional offices, ask to speak with the health legislative assistant. In addition, if you have a relationship with the elected official
and believe you can obtain an audience with him or her personally, don’t hesitate to ask.
3.) Some offices might ask that you put your meeting request in writing. A sample meeting request letter is available on the National
Council’s website.
4.) During the conversation, establish a date and meeting time. The purpose of the meeting is to discuss “federal health care policy
affecting people with mental illness and addictions and the community providers who serve them.”
5.) BE FLEXIBLE. Congressional and gubernatorial staff schedules are busy, so take whatever time is offered – morning or
afternoon – so long as the time does not conflict with your other appointments or the evening reception. An ideal window of time to
shoot for is 10:00 am – 4:00 pm.
6.) Make sure to leave plenty of time between visits made with Senate offices and those made in House offices. If you are able to, try
to schedule your Senate meetings together and House meetings together since House and Senate office buildings are located on
opposite sides of the Capitol building. It will take about 20 minutes to walk from the Senate side to the House side of Capitol Hill. In
addition, be aware that the Washington, D.C., offices of governors are located at 444 North Capitol Street, NW, about a 20-minute
walk from the Capitol building.
7.) When you have scheduled your visits, please share them with the National Council by returning to the online registration at:
http://www.thenationalcouncil.info/hillday/registration.asp
This will allow the National Council staff to schedule their coverage of the lobbying visits.
Please contact Rebecca Farley if you have any questions about scheduling your appointments or wish to have National Council staff
assist you with your appointments. She can be contacted at (202) 684-7457ext. 235 or rebeccaf@thenationalcouncil.org.